City of Tekoa COUNCIL MEETING MINUTES For February 2, 2015
I. CALL TO ORDER: Mayor Pro-tempore Roy Schulz called the meeting to order at 7:00 p.m. Council members present at the meeting were Schulz, John Giudice, Debbie Groom, Richard Kelly, Eileen Soldwedel, and David Tysz. Also present were Clerk/Treasurer, Kynda Browning; and Maintenance Supervisor, Duane Groom. In attendance in the audience was Donovan Chase, Fire Chief.
II. PLEDGE OF ALLEGIANCE: Mayor Pro-tempore Schulz asked those present to join him in the Pledge of Allegiance. III. PROFESSIONAL CONSULTATION: There was none. IV. COMMENTS FROM THE AUDIENCE: There were none. V. CORRESPONDENCE: There was none. VI. OLD BUSINESS: A. FIRE DEPARTMENT PROGRESS FOR LOWERING FIRE RATING: Donovan Chase, Fire Chief, was in attendance to talk about the fire rating. He told the council the reasons why we have our current fire rating and explained what needs to be done to help change the fire rating. He explained he will need more money in order to meet the standards. We are at an “eight” rating now, and if we do the upgrades, we can get to a “six” fire rating. There was discussion. He will bring a list of items that need to be purchased or changed to the March meeting. B. PROGRESS ON CELL TOWER: Troy Wilson was not in attendance. C. CHIP SEALING ROADS DURING SUMMER: Duane Groom reported that we need to use penetrating oil and chip seal, so it will cost more to improve the gravel roads than originally thought. He said we could have done most of the gravel roads for the $60,000 we have budgeted, but doing the penetrating oil and chip seal, we will probably only be able to do half of the roads this year. He will get more information for the council meeting next month. D. EXECUTIVE SESSION - PARK ROAD PROPERTY PURCHASE FOR RIGHT-OF-WAY: The council adjourned into executive session at 8:05 p.m. for 10 minutes. The council reconvened into the regular meeting at 8:15 p.m. A proposal was received from David and Dorothy Fletcher to purchase the property between Hangman Creek and Park Road that is needed for the TIB Park Road improvements. He offered to sell the property to the City of Tekoa for $5,000.00 plus all costs. Richard Kelly made a motion to purchase the property offered from the Fletchers for $5,000.00, plus all closing and filing costs as listed in the proposal from the Fletchers and authorize Mayor Jaeger to sign the documents finalizing the transaction. John Giudice seconded the motion. Eileen Soldwedel and David Tysz abstained from voting. Richard Kelly voted yes, John Giudice voted yes, and Debbie Groom voted no, so the motion passes.
Debbie Groom made a motion to approve the agreement that was presented from Century West Engineering to survey the property being purchased from Fletchers for $4,000.00. Richard Kelly seconded the motion; all council members voted yes. VII. NEW BUSINESS: A. TREE CITY USA ORDINANCE NO. 821/TREE CARE PLAN: This was postponed until the March meeting. B. INTERLOCAL AGREEMENT WITH PRTPO: Debbie Groom made a motion to approve the Interlocal Agreement with PRTPO as presented. Eileen Soldwedel seconded the motion; all council members voted yes. C. .09 GRANT APPLICATION - DUE MARCH 20, 2015: There was discussion concerning if and what the city should apply for. After discussion, Debbie Groom made a motion to apply for a new roof at the library and old city hall. Eileen Soldwedel seconded the motion; all council members voted yes. D. LEASE AGREEMENT FOR OLD CITY HALL: There was discussion concerning leasing the upstairs of the Old City Hall building and whether the lease would be required to have insurance as listed in the lease agreement. The council said they would need to have insurance in order to lease the building. E. EVALUATE ENGINEER: Forms to evaluate Century West Engineering for their work on Phase II of the CDBG Sewer Line Replacement project. The council will evaluate and give them back to the office. F. MAINTENANCE MAN POSITION: There was discussion concerning interviews for the maintenance man position that Rob Brownfield quit. It was decided to interview on Wednesday, February 11, 2015, beginning at 3:15 p.m. John Giudice, Richard Kelly, Dave Tysz, Mayor Jaeger, Duane Groom and Kynda Browning will be on the interview committee. Debbie Groom made a motion to pay $15.00 per hour, plus benefits. Eileen Soldwedel seconded the motion; all council members voted yes.
John Giudice made a motion to hire Dave Tysz as a temporary employee to fill in for Duane Groom until the new maintenance person can start and pay him $16.20 per hour. Richard Kelly seconded the motion; all council members voted yes.Dave Tysz abstained from voting. G. WATER/SEWER CHARGE FOR CLEANING/REPAIRING A HOUSE: Debbie Groom made a motion to charge $1.00 per thousand gallons of water used, plus the surcharge, for people repairing or cleaning a house they don’t live in, for up to 90 days, unless they get an extension from the council. Eileen Soldwedel seconded the motion; all council members voted yes. H. GIS WITH CENTURY WEST: Century West presented a contract to do GIS for the sewer system for $6,000.00. Duane Groom will get more information, and we will talk to the council about it next month. The council reviewed the proposed Shoreline Master Program that was prepared for the city. They recommended some changes to the plan. Browning will get the information to the company that is preparing it. VIII. REPORTS: A. MAINTENANCE REPORT: (Duane Groom) Duane Groom did not have a report. B. CLERK/TREASURER REPORT: (Kynda Browning) Browning did not have a report. C. MAYOR’S REPORT: (Mayor Jaeger) Mayor Jaeger was not in attendance. D. COUNCIL REPORTS: There were none. IX. CONSENT AGENDA: A. APPROVE January 5, 2015, MEETING MINUTES: Debbie Groom made a motion to approve the January 5, 2015, meeting minutes as presented. John Giudice seconded the motion; all council members voted yes. B. APPROVE BILLS FOR PAYMENT: Debbie Groom made a motion to approve December 31, 2014, check numbers 11543 through 11548 and EFT claims for the 941 payment, to Association of Washington Cities, Department of Retirement and HSA for $12,479.94, and 2015 EFT payroll checks11555 through 11560 and EFT payroll checks totaling $17,144.43; and check numbers 11531 through 11542 and 11549 through 11554 and 11561 through 11576 and EFT Association of Washington Cities and Department of Revenue for $59,771.82 as presented. John Giudice seconded the motion; all council members voted yes. X. ADJOURNMENT: Debbie Groom made a motion to adjourn the meeting at 9:45 p.m. John Giudice seconded the motion; all council members voted yes. APPROVED: ____________________________________ Roy Schulz – Mayor Pro-tempore