City of Tekoa COUNCIL MEETING MINUTES For June 15, 2015
6:30 p.m. - Amy Summe, Izzy Cannell and Jerry Basler held a workshop to present the proposed Shoreline Master Program Update. Dave Tysz was in attendance for the workshop and then left when the meeting started. I. CALL TO ORDER: Mayor John Jaeger called the meeting to order at 7:00 p.m. Council members present at the meeting were Jaeger, Debbie Groom, John Giudice, Roy Schulz, and Troy Wilson. Also present was Clerk/Treasurer, Kynda Browning. In attendance in the audience were Paul Kimmel (Avista), Matt Morkert (Century West Engineering), Keith Andersson and Diane Harp.
II. PLEDGE OF ALLEGIANCE: Mayor Jaeger asked those present to join him in the Pledge of Allegiance.
III. PROFESSIONAL CONSULTATION: Paul Kimmel, from Avista, talked about changing out our street lights with LED street lights. Avista is participating with TIB to change out the street lights, and they have chosen to change them in Tekoa this year. The city should see a 20-to-30 percent savings with the new lights. Kimmel will attend another meeting when he has more information.
Matt Morkert presented the following:
~The Park Road project is going well. The contractor encountered a lot of muck under the ground along the edge of the road. Gloria Bennett from TIB and the contractor came up with a plan to put geo grid and shot rock under the road along the creek, and TIB will pay for it with additional grant funds. There are three change orders that need to be approved: Number one - the embankment stabilization with geogrid, Geotextile fabric and foundation rock. Number two – revise the quantity of the catchbasins. Number three – the Corps of Engineers changed the Flood Plain permit from a 12:1 to a 2:1 mitigation ratio for the bank, so it reduced the number of plants. Change Order No. 1 increases the contract by $37,436.00. Roy Schulz made a motion to approve Change Order No. 1 for $37,436.00 as presented. Debbie Groom seconded the motion; all council members voted yes.
~Presented pay estimate No. 1 for HLT Construction for the TIB Park Road construction for $204,211.53. Debbie Groom made a motion to approve pay estimate No. 1 for $204,211.53 as presented. Roy Schulz seconded the motion; all council members voted yes.
~There was discussion about low water pressure, Morkert will look into it.
~Discussed Avista replacing the street lights and there was discussion about TIB paying for two or three additional lights on the Park Road project. Morkert will get information on lights for the next meeting.
~Morkert presented the final pay estimate no. 3 for MDM for the I and I reduction project. He said MDM will take down the black silk fence where they did the project. Debbie Groom made a motion to approve the final pay estimate no. 3 for $25,989.20. John Giudice seconded the motion; all councilmembers voted yes.
~Morkert reported TIB is allowing more streets to be included for funding, so we would be able to apply for a grant to reconstruct Main Street. The council also said they would like to apply for a grant for the continuation of Park Street back to Crosby and the sidewalk from Line Street to the highway and on Poplar.
~Morkert said at the TIB meeting in Oakesdale someone from the PRTO was in attendance. They will have a call for alternative transportation projects. They will have funds available this fall, so he asked the council to think about possible projects.
IV. COMMENTS FROM THE AUDIENCE: There were none.
V. CORRESPONDENCE: There was none.
VI. OLD BUSINESS:
A. WALL ON WARREN STREET: Matt Morkert and Mayor Jaeger met with Accelerated Construction to discuss what to do about the wall on Warren Street. Accelerated said they are responsible for grinding the wall. There was discussion about having a finish put on the wall to seal it with a lifelong treatment. We received a cost from CTI to do the work, and our cost would be about $12,600 to have the wall finished. Troy Wilson asked if the wall is that bad and asked if the neighbors are complaining. We will table this until the next meeting, so the council members can look at it before they make a decision.
B. SELECT COUNCIL MEMBER FOR EILEEN SOLDWEDEL: We received a letter from Ted Blazak saying he is interested in filling the position. Debbie Groom made a motion to approve Ted Blazak as the new council member to finish out Eileen Soldwedel’s term. Roy Schulz seconded the motion; all council members voted yes.
VII. NEW BUSINESS: A. TERMINATE MRSC ROSTER AND APPROVE INTERLOCAL AGREEMENT WITH OTHER SMALL TOWNS FOR ROSTER: Roy Schulz made a motion to terminate the agreement with MRSC and to approve the interlocal agreement with the other small towns. John Giudice seconded the motion; all council members voted yes.
B. FINE FOR DUMPING ANYTHING BUT YARD WASTE IN BURN PILE: Mayor Jaeger suggested we put a sign up that we would charge $150 for anyone dumping stuff in the burn pile besides leaves and brush. John Giudice made a motion to approve moving forward with this idea. Debbie Groom seconded the motion; all council members voted yes.
C. MAINTENANCE MAN: Mayor Jaeger read a letter from Scott Puckett resigning his position. The council asked that we advertise the position and close it at 4:00 p.m. on the 26th of June.
D. APPROVE THE PROJECT AS COMPLETE AND PAYMENT FOR THE CRACK SEAL PROJECT - ROAD PRODUCTS AND JUB ENGINEERS: We will put this on the July 29, 2015, agenda.
After discussion, it was decided to have a special meeting on June 29, 2015.
A. MAINTENANCE REPORT: (Duane Groom) He was not in attendance.
B. CLERK/TREASURER REPORT: (Kynda Browning) Talked about the audit that is taking place. C. MAYOR’S REPORT: (Mayor Jaeger) Mayor Jaeger said he would like to send letters to people that do not live here in January or February to set up how they will take care of their vacant home or lot. He will talk to Stephen Bishop about it.
D. COUNCIL REPORTS: There were none. The council adjourned into executive session to discuss a potential law suit at 9:07 p.m. The council reconvened into regular session at 9:20 p.m.
IX. CONSENT AGENDA:
A. APPROVE May 4, 2015, MEETING MINUTES: Debbie Groom made a motion to approve the May 4, 2015, meeting minutes as presented. Roy Schulz seconded the motion; all council members voted yes.
B. APPROVE BILLS FOR PAYMENT: Debbie Groom made a motion to approve payroll check number 11738 through 11746, 11763 and 11764 and EFT payroll checks totaling $25,952.66; and check numbers 11713 through 11737, 11747 through 11782 for $90,722.64 for May 15, 29 and June 15, 2015, as presented. Roy Schulz seconded the motion; all council members voted yes.
X. ADJOURNMENT: Debbie Groom made a motion to adjourn the meeting at 9:20 p.m. Roy Schulz seconded the motion; all council members voted yes.
APPROVED: ____________________________________ John Jaeger – Mayor